Cultural Affairs Assistant, FSN-7
Please note that this position is temporary. Employment is offered from November 17, 2014 till July 27, 2016.
OPEN TO: All Interested Candidates
Closing Date: September 15, 2014
WORK HOURS: Full-time; 40 hours per week (based on rotating shifts)
SALARY: 14,015 EUR per year ; NOTE: this is annual gross salary, this amount is subject to social security and income tax deductions.
BASIC FUNCTION OF POSITION
Incumbent serves as assistant project manager and administrative manager, providing high-level support to nine other staff members and enabling the Public Affairs section to function effectively. Incumbent assists Public Affairs Officer and Cultural Affairs Assistant in drafting grant proposals and performs other programming-related tasks.
Maintains and updates the section’s centralized grants tracking database. Summarizes proposals into concise form for grants committee to review. Serves as a member of grants committee. Tracks status of each approved and refused grant, including funding source, funding expended, deadlines, and local partners. Drafts refusal letters.
Independently designs and implements small and mid-sized outreach programs. Assists in performing research for larger projects. Manages logistical arrangements for these programs and ensures their implementation from planning through completion.
Manages the information flow for complex, multi-program events. Tracks status of each program, including funding source, funding expended, pertinent deadlines, and local partners. Works closely as liaison with local partners outside the Embassy in arranging and implementing cultural programs.
Oversees representational events and representational budget for events as large as 300 invited guests. Solicits bids for representational events and advises Public Affairs Officer on best offers. Orders food and beverages, contracts with vendors and caterers, makes reservations, compiles guest lists and distributes invitations, makes bulk purchases of American wine. Oversees caterers and wait-staff. Tracks representation expenditures. Generates mailing labels and guest lists.
Incumbent maintains the Public Affairs section’s consolidated schedule, and manages its flow of paper and electronic messages. Establishes and maintains a filing system. As needed, performs routine secretarial services and drafts correspondence, orders office supplies, arranges appointments and meetings, handles logistics for out-of-town trips for the staff.
SUBMIT APPLICATION TO
Human Resources Office
Re: Cultural Affairs Assistant, U.S. Embassy, Samnera Velsa iela 1, Riga, LV-1510 or e-mail to Riga-HR@state.gov
For more detailed information, please, consult the full description of the position (PDF file-68kb).
! Interested candidates for a vacancy MUST complete and submit DS-174 form (Universal Application for Employment, available on the right).